- Update transformation projects and strategic initiatives’ teams and senior management of reaching important project milestones.
- Ensure compliance with the project execution plans for managed programs in order to ensure profitable execution and the yield of required results.
- Monitor multiple project teams, ensuring program goals are reached and manage the execution of cross-sectorial projects to ensure compliance and alignment with strategic objectives, standards and timelines.
- Report on transformation projects and strategic initiatives’ progress and budgets to assigned steering committees as per the agreed timelines.
- Ensure alignment and reporting between transformation projects, and that execution is at all times, quality and budgets.
Support in preparing a periodical financial report in line with local and international standards in order to keep the management and shareholders informed about SPL’s financial health.
Ensure to review all business units and SPL subsidiaries financial statement submissions and consolidate them to the company-wide’s financial results, ensuring that revenue, expenses, and balance sheet accounts are accurately recorded.
Collaborate with the accounts department and SPL’s subsidiaries to ensure that all financial information and data are readily available as per auditor’s request.
Collaborate with external auditors in order to provide all the necessary information, documentation and data needed for the completion of their audit assignments and resolve any outstanding audit queries to support external auditor’s assigned tasks.
Remain abreast with the latest accounting standards and other laws and regulations in order to ensure that SPL’s financial reports are in conformity with accepted practices.
- Arrange implementation of new process flow adapting with the new technologies.
- Align with different stakeholders for all execution prerequisites.
- Monitor and support vendor with installation.
- Supervise training for operations teams.
- Handling testing and acceptance along with QA.
- Integrating operational technology systems with existing information technology (IT) infrastructure
- Study and analyze the inputs from operations assessment for current state.
- Design the new process flow with the new proposed technology.
- Define the requirements, technology specifications and design of the new solution along with targeted vendors.
- Work on the solution details with respect to new process flow adapting with the new technologies.
- Define IT requirements and integration in alignment with technology vendor.
- Manage operations assessment and business analysis for existing process flows to design new automated solutions and define requirements.
- Lead the execution of automation and technology solutions and the implementation of new process flows.
- Lead & report the monitoring of the technologies with processing team, and continuously optimize the process and improve the utilization.
- QA to run the solution after execution for a period of time until the solution is stabilized and ready for handover to Operations.
- Support Operations teams with any issues or cases happens and take it with the right owner (IT, vendor).
- Propose resources required for internal audit and the requirements of the external service providers, and conduct training / workshops and transfer financial knowledge to team members.
- Review the risk assessment process, prepare and update risk register for entities subject to audit.
- Lead the development of documents and materials required to present internal audit activities, achievements and important issues to the Audit Committee.
- Conduct field visits related to financial activities within the work plan and approve the audit program, work papers and documents related to specific audit areas.
- Monitor and follow up appointment schedules to ensure that assignments are completed successfully according to the annual audit plan on a priority basis.
- Conduct quality audit and monitor compliance with approved audit procedures in relation to all financial activities.
- Lead the effective implementation of planned / private / unplanned internal audits, investigations, and major fraud reviews, and verify the adequacy of supporting documentation related to the audit findings reported.
- Facilitate discussion with concerned employees about all problems, controls, other financial controls and processes related to issues disclosed in the audit report. Discuss the results and recommendations of the audit report with the concerned team and agree on an action plan to strengthen governance.
- Lead effective communication with regulators / external auditors to provide required internal audit documents, formulate timely action plans for areas of improvement after consulting the team, and undertake regular follow-up to close accepted notes.
- Ensure accurate, objective, clear, concise, constructive, complete and timely reporting of the results of internal audits to the Management and the Finance and Treasury Audit Committee.
- Lead the periodic review activities and update the status of the department's action plans.
Develop the budget manual and templates, create tools to develop work plans, work with programs developing budgets, and reconciliation of budgets with programmatic work plans and SPL goals.
Provide management with regular reports on progress towards targets, flagging variations and performing initial checks on reasons for under/over achievement.
Develop regular budget reports and analysis forecasting and trending budget performance and institutional financial positioning.
Ensure compliance with current budget and spending policies, and propose improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.
Cooperate with the Budget Management team to streamline internal budget reports and reporting processes to deliver more efficient, more effective, and more useful reports and analysis.
Provide timely and accurate information to the external and internal auditors as and when required.
Minimum Qualifications:
Bachelor’s degree or equivalent in finance or any related field.
Minimum Experience:
4 years of relevant experience or equivalent in a related function with similar accountabilities.
- Make recommendations to the General Manager on business risks related to all SPL operations and work with the concerned parties to set cost-effective controls against risks.
- In conjunction with the General Manager, formulate and provide inputs on the development of the operations audit plan and ensure its integration with the comprehensive annual audit plan to assess the level of compliance with SPL policies and procedures and identify risks and appropriate tools to control them.
- Monitor the implementation of operations audit programs and ensure the availability of the support needed by the operational audit team to conduct the internal audit of the functions of various operations so that violations and fraudulent business activities can be detected, reported and investigated in a timely and effective manner.
- Ensure regular coordination with internal and external parties (e.g., legal and external auditors) to ensure taking the appropriate action against any fraudulent activities.
- Review audit results with the COO, coordinate and plan financial audit notes and procedures, and in coordination with the Risk and Legal Affairs Department, in order to reduce risks and weaknesses and increase the effectiveness of operational policies and procedures.
- Follow up on business development and evaluate internally and externally emerging risks in the industry and organizational challenges in order to address key audit concerns and provide value-added recommendations for improvements.
Assist the management in expanding awareness by keeping all stakeholders informed of new legislation, trends and other issues related to operational audit that may affect the organization’s effectiveness and responsibility towards stakeholders and exposure to risks.
Strategy Development and Implementation
- Develop and direct the implementation of the functional strategy ensuring alignment to organizational strategy and corporate objectives.
- Ensure that functional strategy and related strategic plans are developed and implemented, which are aligned with the vision and mission of the organization.
- Ensure the provision of subject matter expertise for the assigned domain and provide counsel to Saudi Post leadership on all related areas to facilitate the achievement of Saudi Post’s strategy and functional strategies.
- Lead and direct the continuous achievement of quality and customer experience standards in line with the overall business strategy.
Leadership
- Lead and direct the effective achievement of functional objectives through effective leadership and by setting of individual objectives, managing performance, developing, and motivating team to maximise performance.
- Lead the talent development initiatives for the assigned function, collaborating with discipline experts and thereby ensure the availability of talent to fit business requirements.
- Act as a role model and drive adherence to organizational values and ethics by employees of the assigned function to ensure the establishment of a value driven culture within the organization.
Budgeting and Financial Performance
- Oversee the consolidation and recommend the functional budget and monitor financial performance versus the budget so that the business is aware of anticipated costs/revenues, areas of unsatisfactory performance are identified and potential areas of cost reduction or performance improvement opportunities are capitalised upon.
Policies, Systems, Processes & Procedures
- Manage the development and the implementation of the accounting department’s functional policies, systems, processes, procedures, and controls covering all areas of assigned functional so that all relevant procedural/regulatory requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.
Change Management
- Lead the management of change through continuous improvement of functional systems, processes and practices taking into account global standards and changes in the business environment which demand proactive action plans.
Customer Service Excellence
- Plan and direct the conceptualization and development of customer experience management policies and processes enabling the establishment of a customer centric culture which enhances the customer journey with Saudi Post.
- Direct the review and continuous improvement of customer experience policies and initiatives and assure compliance to defined quality standards to achieve customer service excellence.
Stakeholder Management
- Lead the development and nurturing of strong key business relationships with all relevant external/internal stakeholders with the highest standards of business ethics that maximize opportunities for Saudi Post whilst ensuring alignment with Saudi Post’s strategic direction and business requirement.
Reporting
- Ensure that all functional reports are prepared timely and accurately and meet Saudi Post requirements, policies, and quality standards.
Financial Accounting
- Manage the development of corporate-wide accounting policies and procedures and drive compliance across functions; ensure accounts consolidation through quarterly compilation, semi-annual external review and full external annual audit and applicable accounting for subsidiaries, as per the defined local and international guidelines and regulations.
- Verify and review the transaction flows and set-up for posting transactions to Saudi Post’s general ledger and ensure that financial accounting transactions are accurately reflected in accordance with policies, regulatory requirements, and accounting standards.
- Lead and guide the effective management and maintenance of the fixed asset ledger and depreciation and ensure compliance with local and international accounting standards and processes.
- Monitor and ensure the communication of the schedule for the month and year-end closing activities to all stakeholders in order to ensure complete, timely and accurate execution of closing activities and reconciliation of general ledger accounts as per the defined schedule.
- Lead and direct the various disbursement related activities ensuring timely processing of payments to vendors and employees, reviewing the issuance of letters of credit and bank guarantees; reviewing the preparation of advance cash and check payments to ensure sufficient funds are available for payments due and transactions are done according to the defined policies and quality standards.
- Manage and review account payables/receivables related transactions, and review aging of payables/receivables in order to effectively follow-up and liaise with internal/external stakeholders on insufficient or incorrect accounting information to maintain effective control over payments made and received within Saudi Post.
Financial Report
- Oversee the preparation and presentation of the financial reports as required by management and provide explanations on related matters when raised.
- Work closely with the financial controlling department and ensure the timely provision of the general ledger and all other financial information needed to develop Saudi Post’s financial statements
Audit Activities
- Ensure the effective liaison and coordination with financial controlling team and deliver all the necessary information, documentation and data required for the completion of audit assignments and resolve any outstanding audit queries.
Inventory Control
- Direct the development of an inventory plan and oversee the process of managing the inventory stock value and replenishment through forecasting, reviewing of materials required in order to ensure the provision of the required supplies in a timely and efficient manner thus minimizing lead time and optimizing inventory turnover.
Tax Regulation and Payment
- Continuously monitor changes and updates on tax regulations and provide consultations regarding Zakat and tax calculation and payment to ensure that Saudi Post is implementing the latest regulations.
- Oversee the preparation and submission of periodic tax reports to management to ensure compliance with legislative regulations.
- Provide consulting services and expert advice to various departments within Saudi Post on matters pertaining to Zakat and tax payment and structuring to ensure that all relevant parties are kept informed regarding taxation practices.
Minimum Qualifications:
Bachelor’s Degree in Finance, Accounting or a relevant field.
Master’s Degree in Business Administration, Accounting or Finance is highly desirable.
Professional certification such as CFA, ACCA, CPA, SOCPA is highly preferable.
Minimum Experience:
10 years of experience in positions of progressively increasing managerial responsibilities in accounting management.
- Analyze Operation records continuously to expose any type of fraud /account discrepancies and abnormal practice
- Identify the root cause of abnormal activities
- detecting any wrong conducts and finding the best solutions
- maintain an active communication line with managers and loss prevention Specialist for a smooth and efficient workflow
- Develop ways to detect violations and to put programs in place to prevent repeat occurrence
- Coordinate, discuss, and communicate with management to act appropriately and legally
- Create dashboard to visualized the Audit result and abnormal activities
- Monitor the scope of corrective actions to be applied .
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